Atok Elementary School

Privacy Terms and Conditions

1. Introduction

Welcome to the Atok Elementary School Digital Archiving System. This system is designed to store, manage, and protect sensitive educational records and documents. By accessing or using this system, you agree to comply with these Privacy Terms and Conditions.

2. Data Collection and Usage

The system collects and stores the following types of information:

  • Student personal information (name, address, contact details, etc.)
  • Academic records and educational documents
  • Personnel information and employment records
  • System usage logs and activity records

This information is collected for the legitimate purpose of maintaining educational records, facilitating administrative functions, and ensuring proper documentation as required by educational regulations.

3. Data Protection and Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Access control through user authentication
  • Role-based permissions
  • Secure file storage and transmission
  • Activity logging and monitoring
  • Regular security updates and maintenance

4. User Responsibilities

As a user of this system, you are responsible for:

  • Maintaining the confidentiality of your login credentials
  • Accessing only information necessary for your authorized duties
  • Handling all data in accordance with applicable privacy laws and school policies
  • Reporting any suspected data breach or security incident immediately
  • Logging out of the system when not in use

5. Data Retention

Records in this system are maintained in accordance with educational record retention requirements. Different types of records may have different retention periods as specified by relevant regulations.

6. User Consent

By using this system, you acknowledge that you have read, understood, and agree to abide by these terms and conditions. You also confirm that you will handle all information accessed through this system in accordance with applicable privacy laws and school policies.

7. Changes to Terms

These terms may be updated periodically. Users will be notified of significant changes, and continued use of the system after such changes constitutes acceptance of the updated terms.

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